Hannah King Yoga- Policies
1.Safeguarding
Hannah King Yoga is committed to providing a safe, respectful, and supportive environment for
all adults who participate in classes, workshops, and related activities.
Hannah King Yoga commits to:
● Creating a safe and inclusive environment for all participants.
● Treating all concerns or allegations seriously and responding promptly.
● Maintaining professional boundaries at all times.
● Seeking consent before any physical adjustments and avoiding touch where possible.
● Adjusting teaching methods to support individuals' physical and emotional safety.
● Keeping clear, factual records of safeguarding concerns.
3. Professional Conduct
Hannah King Yoga will:
● Maintain professional boundaries.
● Ensure that yoga adjustments, if used, are consensual and trauma-informed.
● Avoid discriminatory language or behaviour.
● Create an environment that supports autonomy and emotional safety.
● When working within an organisation, Hannah King Yoga will follow that organisation’s
safeguarding, health and safety, and incident-reporting procedures, in line with agreed
protocols
4.Terms and Conditions
These Terms and Conditions relate to all services delivered by Hannah King Yoga.
Private 1:1 Sessions
● If you need to cancel your private 1:1 session, this must be done via email, text, or
phone call at least 24 hours before the scheduled session.
● Cancellations made with less than 24 hours’ notice will incur a late cancellation fee of
£50.
Yoga Workshops, Retreats, and Events
● Full payment is required to secure a booking for any Workshop, Retreat, or Pop-up
Class.
● Workshops, Retreats, and Pop-up Classes are non-refundable after 14 days from the
date of purchase.
● In the event that Hannah King Yoga must cancel a Workshop or Retreat, all payments
and deposits already made will be fully refunded. However, no compensation can be
offered for any additional costs incurred by participants (e.g., transport, accommodation).
Contracted Work (Charities, NHS Services, and Corporate Organisations)
Hannah King Yoga provides yoga classes, therapeutic sessions, educational workshops, staff
training and awareness, and wellbeing services as an independent contractor to charities,
Health & Social Care providers (including NHS teams), community organisations, and corporate
clients.
By commissioning services from Hannah King Yoga, the commissioning organisation agrees to
the following:
● A service agreement, contract, or written confirmation (via email) outlining fees, location,
schedule, and expectations must be in place before delivery begins.
● Invoices are payable within 30 days unless otherwise agreed in writing.
● Cancellation of pre-booked contracted sessions by the organisation with less than 48
hours’ notice will result in the full session fee being chargeable.
● If Hannah King Yoga must cancel due to unforeseen circumstances, the organisation will
be notified as soon as possible, and an alternative date will be offered. If rescheduling is
not possible, the session fee will not be charged.
● Contracted partners are responsible for providing a safe and suitable working
environment for sessions, including appropriate space, and equipment (if applicable). In
some instances, a staff member may also be required to be in attendance.
● When working within an organisation, Hannah King Yoga will follow that organisation’s
safeguarding, health and safety, and incident-reporting procedures, in line with agreed
protocols.
4. Privacy Policy
What Services does Hannah King Yoga offer?
● Private yoga sessions
● Group yoga classes
● Education based workshops
What Data does Hannah King Yoga Hold?
I hold Information You Have Shared:
● Information about your life as part of an intake or assessment process for 1:1 yoga or a
workshop/retreat booking form
● Telephone number and email address
● Consent forms
● Information on your goals/aims for yoga
● Medical information- medication, diagnosis, injuries.
● Emergency contact details that you provide
● PAR-Q details that you have filled out
How does Hannah King Yoga Collect Data?
There are many ways that I can collect data:
● Contact forms
● Intake forms
● PAR-Q
● Cookies
● Feedback forms
● Course registrations
● Email newsletter
● Website analytics (e.g. Google Analytics)
What does Hannah King Yoga do with the Data?
● Keep a record of 1:1 sessions with dates, brief information on what was covered,
concerns about risk & any tools offered.
● Invoices & payment plans
● Class attendance registers
Why does Hannah King Yoga collect this data and for how long?
A record of the yoga I share is both to help me remember and review my work, and for
insurance purposes.
● Where you have shared your contact details as an enquiry or to schedule a chat, these
details will only be used to make contact with you in relation to your enquiry or to
schedule our chat.
● I am advised to keep a record of my 1:1 for 7yrs after work has ended.
● I am advised to keep a record of my class attendance register for 7 years
● Subscriptions to Hannah King Yoga newsletter will be kept indefinitely or until an
individual unsubscribes
● All other details on an individual will only be kept for as long as necessary to satisfy the
individual's contract with me & deleted after 7 years.
Where does Hannah King Yoga store data?
I store data on Google Suite as this is password protected. You can read about how Google
protects data stored on its cloud services here.
My accounts are accessed via password protected mobile devices including a laptop, computer
& mobile phone. Mobile phone numbers for clients are held locally on my mobile phone under
non identifiable letters and numbers. No other identifying information is held locally on any of my
mobile devices or external hard drives.
Your rights to access data
Right to request data amendments
Right to request you to delete the acquired information
Right to review the collected information. Please drop me an email at hannahkingyoga@gmail.com with your request.
While I use my best efforts to secure my website and information, I cannot guarantee that it
won’t fall victim to malicious exploits.
If you want to ask a question or make a complaint please be in touch with me at hannahkingyoga@gmail.com
You can also reach out to the Information Commissioner’s Office - the UK supervisory authority
for data protection issues.
Contact Details:
Hannah King Yoga
07538479621
hannahkingyoga@gmail.com
5. Client Confidentiality Policy
No information regarding a client will be shared or distributed.
Exceptions to Confidentiality
Under the following conditions it may be necessary to disclose information pertaining to a client:
● If Hannah believes a client poses a risk of harm to themselves or to others.
● If a client reports information indicating that a vulnerable person is suffering neglect or
abuse.
In some cases Hannah’s work will take place as part of a wider team. In such cases I may
participate in team meetings, reflective practice groups & supervision sessions. In these
instances all references to a client will be anonymised.
Depending on the nature of the risk the following may be contacted:
● Partner organisation
● Local authority safeguarding services
● A client’s primary health care provider
● The police
6. Review
These policies will be reviewed annually or sooner if legislation or best practice changes.
Reviewed November 2025